Cody Zoom Meetbot

Terms of Service

Cody Zoom Meetbot

Terms of Service — Cody Zoom Meetbot

Effective Date: 2026-05-15 Last Updated: 2026-05-15

These Terms of Service ("Terms") govern your access to and use of Cody Zoom Meetbot ("Cody," "the App"), a Zoom Marketplace application operated by Obsidian Inc., d/b/a Lattice ("Obsidian," "we," "us," or "our"). By authorizing Cody on a Zoom account, installing Cody as an Account Admin, or otherwise using the App, you agree to these Terms.

These Terms are published at https://codewarrior4life.github.io/lattice-meetbot-public/terms.html and referenced from the Marketplace listing per Zoom's requirements. Read them together with the Privacy Policy at https://codewarrior4life.github.io/lattice-meetbot-public/privacy.html and the Security & Technical Design document at https://codewarrior4life.github.io/lattice-meetbot-public/security.html.

1. Acceptance of Terms

By installing, authorizing, or using Cody, you ("you" or "User") accept these Terms. If you do not agree, do not authorize the App.

You represent and warrant that:

1.1 You are at least 18 years of age (or the age of majority in your jurisdiction, whichever is higher); 1.2 You have legal capacity to enter into a binding agreement; and 1.3 If you authorize Cody on behalf of an organization, you have authority to bind that entity, in which case "you" includes the entity.

End users in an organization whose Account Admin installs Cody are bound by these Terms when they invoke Cody in Meetings under the admin's authorization.

2. Definitions

3. License to Use Cody

Subject to these Terms, Obsidian grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use Cody for internal business or personal use.

3.1 The hosted service. These Terms govern the hosted version of Cody distributed via Zoom Marketplace, including its runtime, infrastructure, OAuth integration, and Generated Output.

3.2 The open-source code. Cody's source code is separately published at https://github.com/CodeWarrior4Life/lattice-meetbot under Apache 2.0. Your rights to the source are governed solely by Apache 2.0 and are not modified by these Terms. A self-hosted deployment you build from source is not "Cody" as defined here and Obsidian has no obligations with respect to it.

3.3 Reservation of rights. All rights not expressly granted are reserved.

4. Authorization and Account

4.1 OAuth grant. Authorizing Cody requires granting OAuth scopes via Zoom's authorization flow. Scopes are limited to those required for Cody's features and disclosed on the Marketplace listing.

4.2 ZAK delegation. Cody uses a Zoom Access Key (ZAK) token, where required, to join Meetings on your behalf. You authorize this delegation for the duration of your authorization.

4.3 Admin authorization. An Account Admin installing Cody for an organization warrants authority to do so and to bind the organization to these Terms.

4.4 Credentials. You are responsible for safeguarding your Zoom credentials. Notify cody@obsidian-inc.com if you suspect unauthorized use of your Authorized Account.

4.5 Revocation. Revoke Cody's authorization at any time via Zoom's Marketplace settings ("Manage Apps"). Revocation terminates your Section 3 license and triggers deletion per the Privacy Policy.

5. User Obligations and Acceptable Use

You agree not to, and not to permit others to:

5.1 Use Cody in a Meeting where you lack the right to invite an AI participant or capture audio. You are solely responsible for compliance with recording laws, including participant consent in U.S. two-party-consent jurisdictions (California, Washington, Florida, Maryland, Massachusetts, Montana, New Hampshire, Pennsylvania) and equivalent jurisdictions worldwide;

5.2 Use Cody to surveil employees or contractors without clear, documented disclosure of Cody's presence and recording function consistent with applicable employment and privacy laws;

5.3 Use Cody to harass, defame, intimidate, or discriminate, or to facilitate unlawful activity;

5.4 Reverse engineer, decompile, or attempt to derive the source of the hosted service (the open-source code is separately available under Apache 2.0);

5.5 Probe or test the vulnerability of Cody's infrastructure, or circumvent rate limits, access controls, or authentication;

5.6 Redistribute Generated Output in a way that falsely attributes authorship to Obsidian or claims Obsidian endorsement, warranty, or certification;

5.7 Develop a competing product by systematically extracting features, prompts, or outputs from Cody;

5.8 Use Cody in violation of Zoom's terms or applicable law.

6. Content and Generated Output

6.1 Your Content. You retain all rights in your Content (meeting audio, chat messages, transcripts). You grant Obsidian a limited, worldwide, non-exclusive, royalty-free license to host, process, transmit, transcribe, and analyze Content solely to operate Cody and perform the Privacy Policy's obligations. The license ends when Content is deleted under the Privacy Policy.

6.2 Generated Output. Subject to these Terms, Generated Output is licensed to you under terms equivalent to Apache 2.0. You may use, modify, and redistribute it, subject to Section 5.6.

6.3 No training. We do not use Content or Generated Output to train AI or ML models. Content sent to our LLM Subprocessor is for inference only, under commercial terms that prohibit training on customer inputs by default.

6.4 Future paid features. If Obsidian introduces paid tiers with unique features (premium models, extended retention, enterprise APIs), the license for Generated Output produced exclusively by those features may be modified by the paid tier agreement.

7. Third-Party Services

Cody depends on Subprocessors, including Zoom Video Communications (Meeting SDK and OAuth), Anthropic, PBC (Claude LLM API), Deepgram, Inc. (streaming Speech-to-Text, when enabled), and GitHub Pages (static document hosting). Each operates under its own terms and privacy policy, referenced in the Privacy Policy.

7.1 Your use of Cody is subject to your separate compliance with those third-party terms;

7.2 Obsidian is not responsible for third-party acts, omissions, outages, or policy changes beyond our reasonable selection and oversight; and

7.3 Termination or modification of a third-party service may require corresponding changes to Cody, including unavailability of dependent features.

8. Beta Status and Service Availability

8.1 Cody is in initial public release. We do not commit to any uptime, latency, transcription accuracy, or feature availability; there is no SLA.

8.2 We may modify, suspend, or discontinue any feature at any time, with reasonable notice for material changes where practicable.

8.3 Users authorized during a free tier are not entitled to perpetual free access; free-tier access may be modified under Section 11.

9. Privacy

Your use of Cody is governed by the Privacy Policy at https://codewarrior4life.github.io/lattice-meetbot-public/privacy.html, incorporated herein by reference.

10. Security

We maintain reasonable technical and organizational measures appropriate to the data we process, as described in the Security & Technical Design document at https://codewarrior4life.github.io/lattice-meetbot-public/security.html. These include TLS 1.2+ in transit, AES-256 at rest for tokens and persisted artifacts, ephemeral per-Meeting containers, and least-privilege OAuth scopes. No system is completely secure; these measures are not a warranty against breach. Breach notification obligations are in the Privacy Policy.

11. Fees

11.1 Free at submission. Cody is currently provided at no charge.

11.2 Future paid tiers. We reserve the right to introduce paid tiers, disclosed in advance via the Marketplace listing and (where we have your email) by email. A paid tier requires separate, affirmative acceptance before activation; continued free-tier use does not constitute acceptance.

11.3 Taxes. If fees apply, you are responsible for taxes, duties, or governmental assessments, except those based on Obsidian's net income.

12. Intellectual Property

12.1 Obsidian IP. Obsidian retains all right, title, and interest in Cody, including the hosted service, branding, trademarks, logos, and documentation. Except for the limited license in Section 3, these Terms transfer no IP rights to you.

12.2 Open-source code. Cody's source code is licensed under Apache 2.0 with its own attribution requirements. Use of Obsidian's trademarks, logos, and branding remains restricted regardless of source-code license terms.

12.3 Feedback. If you provide feedback or suggestions, you grant Obsidian a perpetual, irrevocable, worldwide, royalty-free license to use it.

13. Disclaimer of Warranties

CODY IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT PERMITTED BY LAW, OBSIDIAN DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. WITHOUT LIMITING THE FOREGOING, OBSIDIAN DOES NOT WARRANT THAT:

13.1 Transcripts, summaries, action items, or chat replies will be accurate, complete, or error-free;

13.2 Cody will join every Meeting in every Zoom configuration (account type, Waiting Room policy, regional cluster, SDK version, and host security settings vary outside our control);

13.3 Cody will be uninterrupted, timely, or secure; or

13.4 Defects will be corrected.

YOU ASSUME ALL RISK FOR YOUR USE OF GENERATED OUTPUT, INCLUDING DECISIONS MADE IN RELIANCE ON IT.

14. Limitation of Liability

14.1 Cap. TO THE FULLEST EXTENT PERMITTED BY LAW, OBSIDIAN'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR YOUR USE OF CODY WILL NOT EXCEED THE GREATER OF (A) ONE HUNDRED U.S. DOLLARS ($100) OR (B) FEES PAID BY YOU TO OBSIDIAN FOR CODY IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

14.2 Exclusions. IN NO EVENT WILL OBSIDIAN BE LIABLE FOR INDIRECT, CONSEQUENTIAL, INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, REVENUE, DATA, OR BUSINESS INTERRUPTION, EVEN IF ADVISED OF THE POSSIBILITY.

14.3 Carve-outs. Sections 14.1–14.2 do not apply to (a) Obsidian's fraud, gross negligence, or willful misconduct; (b) Obsidian's Section 15 indemnification; or (c) liabilities that cannot lawfully be limited.

14.4 Basis of the bargain. You acknowledge these limitations are essential to the bargain; Obsidian would not provide Cody on a free or low-cost basis without them.

15. Indemnification

15.1 By User. You will defend, indemnify, and hold harmless Obsidian and its officers, employees, and agents from any third-party claim, loss, or damage (including reasonable attorneys' fees) arising out of (a) your misuse of Cody; (b) violation of these Terms; (c) violation of law, including recording-consent laws; (d) infringement of third-party rights through your Content; or (e) unauthorized use of your Authorized Account.

15.2 By Obsidian. Obsidian will defend you against any third-party claim that the unmodified hosted service, used per these Terms, infringes a U.S. patent, copyright, or trademark, and will pay damages finally awarded (or agreed settlements). This excludes claims arising from (a) your Content; (b) Cody combined with services not provided by Obsidian; (c) your modifications; or (d) continued use after a non-infringing alternative is provided.

15.3 Procedure. The indemnified party will promptly notify the indemnifying party, cooperate reasonably, and allow the indemnifying party to control defense and settlement; no settlement may impose obligations on the indemnified party without consent.

16. Termination

16.1 By you. Revoke Cody's OAuth authorization through Zoom's Marketplace settings at any time.

16.2 By Obsidian. We may suspend or terminate your access at any time, with or without cause, including by removing the App from Marketplace or disabling it for your Authorized Account. We will provide reasonable notice where practicable, except for suspected abuse, security risk, or Section 5 violations.

16.3 Effect. Upon termination, your Section 3 license ends and Content and Generated Output will be deleted per Section 6 of the Privacy Policy. Sections 6 (as to previously delivered Generated Output), 12, 13, 14, 15, 18, 19, and any provision that by its nature should survive will survive.

17. Modifications to Terms

We may update these Terms; the "Last Updated" date will reflect revisions. Material changes will be announced via the Marketplace listing and (where we have your email) by email at least thirty (30) days before they take effect, except where shorter notice is required by law or for a security issue. Continued use after the effective date constitutes acceptance; you may decline by revoking authorization before the effective date.

18. Governing Law and Dispute Resolution

18.1 Governing law. These Terms are governed by the laws of the State of Delaware, without regard to conflict of laws. The UN Convention on Contracts for the International Sale of Goods does not apply.

18.2 Venue. Except as set forth in Section 18.3, disputes will be brought exclusively in the state or federal courts in Delaware. Each party consents to personal jurisdiction and waives objection to venue.

18.3 Optional arbitration. Either party may elect final and binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, seated in Wilmington, Delaware. Judgment may be entered in any court of competent jurisdiction. The electing party pays AAA filing fees, subject to reallocation by the arbitrator. This subsection does not apply to claims for injunctive relief regarding intellectual property.

18.4 Class-action waiver. To the fullest extent permitted by law, each party waives the right to participate in any class, collective, or representative action.

18.5 Jury trial waiver. To the fullest extent permitted by law, each party waives the right to a jury trial.

19. General

19.1 Entire agreement. These Terms, with the Privacy Policy and Security & Technical Design document, are the entire agreement between you and Obsidian regarding Cody and supersede prior agreements on the subject.

19.2 Severability. If a provision is unenforceable, the remainder continues in force and the provision will be modified to the minimum extent necessary to make it enforceable.

19.3 No waiver. Failure to enforce a provision is not a waiver.

19.4 Assignment. You may not assign without our consent. Obsidian may assign to a successor in a merger, acquisition, reorganization, or sale of substantially all assets.

19.5 Force majeure. Neither party is liable for failure or delay caused by events beyond reasonable control, including acts of God, war, terrorism, civil unrest, government action, labor disputes, network or utility failures, or pandemic.

19.6 Notices. To Obsidian: cody@obsidian-inc.com. To you: the email on your Authorized Account or, absent that, the Marketplace listing. Email notice is effective when sent.

19.7 Relationship. No partnership, joint venture, employment, or agency relationship is created.

20. Contact

Questions, notices, and legal correspondence regarding these Terms:

For Marketplace listing inquiries, see Zoom Marketplace support.

This Terms of Service document is a working draft prepared for Cody Zoom Meetbot's submission to the Zoom Marketplace. It is subject to legal review before publication.